Your Partner in Seamless Real Estate Transactions
Focus on growing your business while we handle the details from contract to close.
Transaction Coordination
At Assured Transactions Services, we take the stress out of real estate transactions by managing every detail from contract to close.
Our comprehensive coordination ensures your deals stay on track, compliant, and hassle-free, allowing you to focus on what matters most—building relationships and growing your business.
File Setup and Contract Review
We start strong by ensuring your transaction is set up for success from day one.
Thoroughly review contracts for complete execution, including signatures, initials, and dates.
Verify inclusion and signing of all addenda, broker forms, and seller disclosures.
Distribute executed documents to clients, agents, title companies, and lenders.
Send an introductory email with party introductions, a detailed timeline, and our role as your transaction coordinator.
Confirm initial escrow deposits and secure escrow letters.
Timeline and Deadline Management
We keep your transaction moving forward by tracking every deadline and coordinating with all parties.
Monitor critical deadlines, including loan commitments, inspection periods, escrow due dates, and title commitments.
Obtain HOA contact details, applications, and bylaws, ensuring buyer applications are submitted and approved.
Confirm inspection and appraisal schedules, ensuring utilities are active.
Prepare addenda for price adjustments, repairs, or extensions as needed.
Maintain proactive communication with cooperating agents, title companies, HOAs, and lenders for updates and outstanding items.
Closing Coordination
We ensure a smooth closing process by handling final details with precision.
Confirm dates and times for final walk-throughs and closings.
Coordinate escrow wire transfers and verify title company wire instructions.
Submit files to your brokerage for compliance review.
Provide clients with utility transfer information.
Agent Responsibilities
We handle the heavy lifting, but here’s how you support the process:
Provide a fully executed contract to start the process.
Schedule and attend inspections, appraisals, walk-throughs, and closings.
Negotiate contract changes (we’ll prepare addenda and obtain signatures).
Communicate contingency removals to clients (we’ll send deadline reminders).
Remove lockboxes, signs, and fliers, or we’ll coordinate with third-party vendors for removal.
Testimonials
Jasmine Richards
Assured Transaction Services nailed it with their spot-on property valuation and seamless transaction support. Made my purchase worry-free. Highly recommend!
Monica Chandler
Having explored various consultants, Assured Transactions genuinely excels in smoothing out the transaction process and offering solid investment advice. Definitely a notch above the rest.
Thomas Krazinski
Assured Transactions handles all the property management headaches—tenant issues, maintenance, you name it. They just take care of it quietly and efficiently.
FAQs
Please contact us if you have any other questions.
What does a Transaction Coordinator do?
A Transaction Coordinator handles the administrative duties of a real estate transaction. We manage paperwork from contract acceptance through to closing, ensuring compliance, tracking deadlines, and streamlining the process.
How will you keep me updated?
Before we start, we’ll discuss your preferred communication method. We provide weekly email updates on the status of your files, including any outstanding tasks or requirements.
How can you help me scale my business?
By managing the time-consuming paperwork of real estate transactions, we free you up to focus on high-value tasks like nurturing client relationships and securing new deals, maximizing your productivity.
What happens if a transaction doesn’t close?
We only get paid when you do. If a deal falls through, our services up to that point are free, and we’ll handle preparing and obtaining signatures for releases, cancellations, and escrow return submissions.
Can you communicate directly with my clients?
Direct communication with clients saves you the most time and is our preferred approach. However, we can route all communication through you if desired. We always keep you informed of key updates and deadlines, and you’ll be copied on all client correspondence.
Why choose a Transaction Coordinator over a full-time or part-time assistant?
A Transaction Coordinator offers a cost-effective alternative to hiring a permanent employee. We charge per file, eliminating overhead costs like payroll or benefits. You can use our services selectively, only for transactions you need assistance with, and we’re fully trained from the start. Many agents pair our services with their staff to free up time for marketing and client acquisition.
How is payment handled?
We issue an invoice after closing, payable by check or digital payment platforms. If your brokerage permits, we can include our fee in the HUD for payment at closing.
Can you draft offers or listing agreements?
As licensed professionals in Florida, we can prepare offers and listing agreements as an additional service, not included in our standard Transaction Coordinator package.
